How to Create Engaging Employee Training Videos: A Step-by-Step Guide

Building Better Training Videos

Not all training videos are created equal.

Some keep employees engaged from start to finish. Others? They get skipped and ignored.

So, what makes the difference?

What Makes Employees Actively Engage?

Employees don’t engage with training videos just because they have to—they engage when:

• The content is clear, concise, and visually engaging
• The video feels relevant to their role and daily tasks
• There’s no fluff—only practical, actionable insights
• They can watch and absorb information quickly without feeling overwhelmed

For example- A company rolls out a 30-minute compliance training video—filled with static slides, a monotone voiceover, and generic stock footage. 

The result? Employees click play, then mentally check out.

Now, imagine the same training done differently. A 5-minute, AI-powered training video with:

• A real person (or an AI avatar twin) delivering content in a natural, conversational way
• On-screen text highlights key takeaways with AI Subtitle Generator
• Short, scenario-based examples employees can relate to

Which one do you think employees will watch? Obviously, the second one!

Key Elements of Successful Video Training

A good training video grabs attention in the first few seconds and keeps employees engaged until the end. 

But what makes one video effective while another gets ignored?

A Strong Hook – Start with a real-world challenge or question employees face daily. Example: "What if we told you that mastering this one skill could save you 5 hours a week?"

Professional Visuals – A shaky webcam and poor audio can be distracting. Good lighting, clear audio, and steady framing make a huge difference in how the message is received.

Well-Structured Scripts – A clear script ensures the message is concise and to the point. Keep it conversational and break down complex topics into simple, actionable steps.

Bite-Sized Content – Long videos lose attention fast. Aim for 5-7 minutes max per module to maintain engagement and improve knowledge retention.

Captions for Accessibility – Not all employees watch with sound on. Adding subtitles ensures accessibility for diverse learning preferences and makes the content easier to follow.

Storytelling Over Facts – Instead of dumping information, use real-life workplace scenarios or short case studies to illustrate key concepts in a way that’s relatable and memorable.

The goal is to create video-based training that employees find engaging and easy to retain, so they don’t lose focus.

Setting Up for Success

Creating professional training videos doesn't require a studio full of expensive equipment. In fact, you can get started with tools you already have.

Essential Equipment Checklist (Your Smartphone is Enough…)

Most modern smartphones have high-definition cameras that can record crisp, professional-looking videos. The key is to ensure stability, good lighting, and clear audio.

If you don’t have a microphone, recording in a quiet space and speaking close to your phone can still produce decent audio. 

Although BIGVU helps you apply studio lighting effects while recording from the app, you can also boost your audio to sound clear and crisp.

BIGVU's AI Script Generator – Your Secret Weapon for Structured Content

Once your setup is ready, the next challenge is how to plan your content. A well-planned script make sure your training video stays clear, concise, and engaging. 

This is where BIGVU’s AI Script Generator becomes a game-changer. 

Instead of spending hours brainstorming or struggling with writer’s block, you can generate a structured, professional script in seconds. Simply input your topic, and the AI provides a ready-to-use script with a logical flow that keeps employees engaged. 

Whether you're covering onboarding, compliance, soft skills, or corporate learning, it helps you deliver content in a way that’s easy to follow and retain. 

You can also customize the script’s tone, style, and length, ensuring it matches your company’s voice.

For example- You're an L&D manager tasked with creating a training module on cybersecurity. By simply writing "cybersecurity best practices" into the AI Script Generator, you receive a well-structured script highlighting key points like password management, recognizing phishing attempts, and data protection. 

How to Look Professional Without Expensive Gear

To look professional on camera, focus on presentation and technique. Speak confidently and energetically to improve how your message is perceived. 

Maintain eye contact, use natural gestures, and keep a conversational tone to engage employees effectively. They should feel like they’re part of the session rather than just watching a video.

The BIGVU teleprompter app shows your script on your device's screen. You can read your lines while looking at the camera. This way, you can present confidently without memorizing scripts, resulting in a natural and professional delivery.

Recording Like a Pro

One-Take Wonders with the Teleprompter

Recording a smooth, professional training video can feel intimidating—especially if you’re worried about forgetting your key points. That’s where a teleprompter helps.

The BIGVU teleprompter app, available for both iPhone and Android devices, allows you to read your script as it scrolls on your screen, ensuring you maintain eye contact with the camera. 

It scrolls your script smoothly as you speak, making it easier to record a polished video in one take. No awkward pauses, no looking away—just a confident, smooth delivery. 

This is a game-changer for HR teams, trainers, and business owners who need to create multiple training modules quickly without a single retake.

Adding Personality for Engaging Content

A monotone voice and stiff body language can make even the most important training feel dull. Employees pay attention when the speaker sounds genuine, friendly, and confident. Here’s how you can do that:

• Speak conversationally, as if you’re guiding a colleague through the topic.
• Use natural facial expressions and gestures to add warmth and connection.
• Pause strategically—don’t rush through key points. Let them sink in.

Think of it this way: If you were explaining a process to a new hire in person, how would you say it? That’s exactly how your training video should feel.

Tricks to Hold Viewer Attention

Even the best training materials won’t be effective if employees lose focus halfway through. So keep engagement high, with these tricks:

• Start with a strong hook – Open with a question or problem employees face.
• Keep videos short – Aim for 5-7 minutes max per module. Anything longer? Break it into smaller, digestible parts.
• Use Stunning Visuals and B-Rolls- B-Rolls improves the quality of your overall training videos. It keeps the viewers hooked to the screen. 
• Include captions – Some employees will watch on mute. Subtitles ensure they don’t miss critical information.

With BIGVU, everything becomes super easy! Our AI writer helps you come up with great attention-grabbing ideas to keep your audience interested.  

It automatically adds free background videos (B-Rolls) based on your script, so you don’t have to waste time looking for them yourself. Plus, it lets you add clear and good-looking automatic captions, making sure your team understands every single word in your presentation.

Simply tickmark the option to allow BIGVU add B-Rolls to your videos.

Make Learning Stick

Creating a training video is one thing. Making sure employees actually retain the information is another.

Using AI Subtitles for Improved Retention

Employees absorb information in different ways. Some learn by listening, while others need visual reinforcement. This is where BIGVU AI-generated subtitles help. 

Adding captions ensures employees read and hear the information at the same time. It boosts the retention, making content more accessible, especially for non-native speakers or those in noisy work environments.

BIGVU gives you plenty of styling options to style your captions and make them look impressive. 

Quick Validation Techniques to Measure Effectiveness

How do you know if employees actually understood and retained the training?

• Micro-quizzes after each module – Ask a few simple multiple-choice questions right after the video to help them remember the important points.
• Scenario-based challenges – Give them realistic situations where they have to use what they just learned. This shows if they understand it well enough to apply it.
• Instant feedback loops – Give them realistic situations where they have to use what they just learned. This shows if they understand it well enough to apply it.

Instead of just hoping employees got the message, these techniques confirm whether your training videos are working—or if they need improvement.

Tips for Breaking Down Complex Topics

Some training topics are naturally more complex—compliance policies, cybersecurity protocols, or software training, for example. But it doesn’t have to mean boring. 

Here’s how to simplify:

• Chunk your content – Instead of a 30-minute info dump, break it into shorter modules focused on one key idea at a time.
• Use simple, everyday language – Skip corporate jargon. Speak in a way employees can easily understand.
• Add visual cues – Use text overlays, icons, or on-screen highlights to emphasize important points.
• Summarize key takeaways – End each video with a quick recap to reinforce learning.

If you’re training employees on data security, for example, instead of overwhelming them with technical explanations, break it down: "Think of your password like a toothbrush—you wouldn’t share it with anyone, and you should replace it regularly." Simple, memorable, and easy to apply.

BIGVU AI Twin Avatars can help you create short quick summaries of your training videos. Without actually recording, length editing, or any video editing skills, you can create professional video summaries for your training modules. 

You can even use your avatar for the entire training session, enhancing it with slides, extra videos, captions, your logo, and background changes for a dynamic experience. 

Want to refresh your training content? Just tweak the script and watch your new video come to life!

Distributing and Tracking Success

Creating a training video isn’t enough—you need to make sure the right employees see it and track how well it’s working.

A great training video that doesn’t reach the right people or fails to engage them is a wasted effort.

How to Ensure Training Reaches the Right Audience

To get the best results, training videos should be accessible, easy to find, and delivered at the right time. Here’s how to make that happen:

1. Use a central training hub – Upload your videos to your organization’s LMS (Learning Management System) or an internal knowledge base so employees can access them anytime.
2. Send direct links – Not all employees check the LMS regularly. Share them personally via video emails.
3. Schedule and automate releases- Instead of dropping everything at once, release training videos over time. 

For example, onboarding videos can be released in phases—Day 1, Week 1, Month 1—to prevent information overload.

Measuring Engagement and Effectiveness

How do you know if your training videos are working? Here’s what to track:

• Completion rates – Did employees watch the full video or drop off halfway? If drop-off rates are high, you might need shorter, more engaging videos.

• Quizzes & knowledge checks – A quick multiple-choice test or scenario-based question at the end can confirm if employees understood the content.

• Employee feedback – A simple survey can reveal what worked, what didn’t, and what could be improved.

With BIGVU, you can schedule all your videos at once and even track the engagement and reach of each video. Analyze what works and what doesn't, and optimize your strategy based on performance.

Conclusion

Creating engaging employee training videos isn’t just about recording information—it’s about making learning easy, fun, and engaging.

The best training videos are interactive and fit into a clear company learning plan. You can track how employees engage with the videos, measure how well they work, and improve them based on real feedback.

And the best part? You don’t need expensive training video softwares or expert skills to create these videos.

With BIGVU’s AI-powered tools, creating professional video recording has never been easier.

Try BIGVU for FREE now!